Learning Labs are special events or project-based programs organized at TUMO in addition to the standard Permanent Workshops.

This article provides a complete, step-by-step guide for setting up and managing a Learning Lab in T360.

Before we go on

• Make sure you are logged in to T360 with your staff member account
• Make sure your User Role allows you to create and manage educational events

Create a Learning Lab Group

A Group defines the timeframe during which one or more Learning Labs will take place.

Steps:

1. Navigate to Events > Groups.

2. Click “Create New Group”.

3. Fill in the required fields:
   

   • Start Date: The date when the labs in this group will begin.
     
     

   • Weeks Count: Duration in weeks for the lab group.
     
     

   • Title: This will auto-fill based on the Start Date and Weeks Count, but you may edit it.
     
     

   • Description (optional): Add details or internal notes if needed.
     

4. Click “Create” to save the group.

Note: The Path Maker checkbox is not needed for the Learning Lab's group creation process.

Video tutorial: Group Creation

Create a Learning Lab

Once your group is ready, you can create one or more labs within that group.

Steps:

1. Go to Events > Create Learning Labs page.
   

2. Fill in the following sections:
   

• Location (required): Select the TUMO center.
  
  

• Group (required): Choose the relevant lab group created earlier.
  
  

• Title(required): Add the lab’s name.
  
  

• Description: Provide an overview or objectives for the lab.
  
  

• Skills (required): Select one or more applicable skills.
  

• Cover Photo: Upload an image that will be displayed as the Learning Lab’s background on the Learning Labs platform in Tumo World.
  
  

• Start Date and End Date (required): Define the duration of the lab.
  
  

• Registration Period: Set the window for student applications. The Lab will be visible on the Learning Labs platform in TUMO World during this timeframe.
  
  

• Schedule: You can define a single schedule for the start and end dates, or create multiple schedules for different sessions by clicking the “Add New Schedule” button below.

• Staff Member: Assign the lab instructor.

• Member Position: Define their role (e.g., Workshop Leader, Assistant).

• Is Custom Member: Enable if the lab leader isn’t listed.

• Hide Staff Info: Toggle if instructor details should not be visible to students.
  
  
• Prerequisite Event/Activity: Add any required prior participation.
  
  
• Subscription Mode(required): Allow applications from all students or restrict applications to only those who have completed the prerequisites, and decide whether applications are approved immediately or held for later review.
  
• Allowed Tags: Restrict access to students with specific tags.
  
  
• Capacity: Maximum number of student participants.
  
  
• Final Result Requirements: Determine if an “Image” file is required as part of the lab's final result.
  
  
• Enable custom feedback for final evaluation: Set whether manual custom feedback is permitted for the lab (if there are no predefined reasons/feedback, it is important to turn on this feature).

Video tutorial: Learning Lab Creation

Subscription Mode Explained

The Subscription Mode defines how students can apply to a Learning Lab and how their applications are processed.

This behavior depends on:

Whether prerequisites are completed
Whether approval is required
Whether capacity is available

Available Subscription Modes

1. Subscribe with approval (prerequisites required)
   Only students who have completed prerequisites can apply
   Students are automatically accepted (Accepted Sub)
   Students without prerequisites cannot subscribe
2. Subscribe without approval (prerequisites required)
   Only students who have completed prerequisites can apply
   Students are added to a queue (Pending Sub)
   Students without prerequisites cannot subscribe
3. Subscribe everyone with approval
   All students can apply (no prerequisite restriction)
   All students are automatically accepted (Accepted Sub)
4. Subscribe everyone without approval
   All students can apply
   All students are added to a queue (Pending Sub)
5. Subscribe everyone and approve those who have prerequisites
   All students can apply
   Students with prerequisites → Accepted Sub
   Students without prerequisites → Pending Sub

Capacity & Waiting List

If the lab is full, students are added to the waiting list (if enabled)
Waiting list applies only when subscription is allowed

UI Behavior

Students will see one of the following messages:

Registered (Accepted Sub)
Success: You have successfully registered for this learning lab

Queued (Pending Sub)
Success: You have successfully queued for this learning lab. Check your TUMO email for additional details.

Note

Subscription Mode controls only the application flow (Accepted / Pending / Blocked)
It does not affect Apply button availability, except when the location does not match
It does not affect lab creation or scheduling

After completing these actions

After successfully creating a Learning Lab, check that it appears on the Learning Labs platform and is available for applications. Verify that all configured information is displayed correctly.